In this technologically advanced era, things are becoming more accessible and convenient. The digitization of companies offers huge advantages; however, to benefit from these, you need to consider a few basic concepts. Digitalization of projects has undoubtedly made life easier and faster, but it has led to a huge volume of data. In today’s time, legal rules have become much stricter than ever before, and there is a high need to handle this complex, unorganized data in the most efficient manner that must also be legally compliant. This is where SAP Information Lifecycle Management (ILM) comes into place. This blog will walk you through the details regarding SAP ILM. 

What is SAP Information Lifecycle Management (ILM)?

SAP information lifecycle management (ILM) is a suitable software that offers a broad range of capabilities that allows SAP customers to manage the full lifecycle of massive, complicated data in a structured manner. SAP ILM helps to deliver successful archiving and retention management of the data system and General Data Protection Regulation (GDPR) projects while maintaining a balance in total ownership cost, the risk involved, and legal compliance.

ILM comprises various policies, processes, practices, and tools that one needs to align the business value of information with cost-effective IT infrastructure. In order to successfully implement an ILM, you need to have a good data management strategy.

Benefits of SAP Information Lifecycle Management (ILM)

Since the introduction of GDPR, companies have been required to follow more stringent rules. SAP ILM can help you avoid legal regulations while ensuring data safety. Keep scrolling through to learn the benefits associated with SAP information lifecycle management (ILM).

Huge Data Volume Management

SAP ILM allows the execution of a fully integrated and automated data management strategy. It follows native integration; optimized data compression; and automated, rule-based retention management. Thus, with SAP ILM software, you can easily manage voluminous and unorganized data for future reference.

Reduce Cost

The old, obsolete system requires a huge amount of money and time for its maintenance and its working. But, with a new and advanced SAP information lifecycle management (ILM) system, you can effortlessly eliminate the cost, time and resources associated with the old system. Furthermore, access to data in the SAP ILM system is retained for business and legal purposes.

Legal Compliance

SAP ILM allows a fully automated and flexible approach to the data lifecycle to ensure your business fully complies with regulatory requirements. As a result, SAP ILM can help you to avoid legal violations due to ignorance across the company.

What Function Does SAP ILM Offer?

The functions offered by SAP information lifecycle management (ILM) are listed below:

• The well-known archiving features for SAP systems are included with Data Archiving in SAP ILM. These have been improved to provide for smooth integration with the other two SAP ILM core functions. As a result, data can be destroyed as well as archived. This procedure can also be recorded.

• Retention Management addresses every necessity relating to the management of data, from initial generation to ultimate deletion. Control systems assist you in standardizing process flows for the management of personal data in this situation. These SAP-ILM rule types always prioritize adhering to all legal obligations.

How is SAP ILM Implemented?

Before actually implementing SAP ILM, companies can start out with trials. The key user monitors the software throughout this testing period to ensure that personal data is deleted in a manner that complies with the law. Recognizing and, when necessary, fixing potential problems in the design or execution of SAP information lifecycle management (ILM) is the aim. 

For SAP ILM, a license with licensing costs is required. However, SAP has introduced an application for SAP users to use SAP ILM at no cost to support companies with GDPR. 

Streamline SAP ILM with the Archiving Sessions Cockpit 

TJC’s Archiving Sessions Cockpit (ASC) is an SAP-Certified solution built upon the SAP ILM standard tool that automates mass data archiving processes and the deletion steps as per predefined retention and residency rules. The Retention periods set in the ASC will assure that the archiving sessions are launched when necessary and that only historical data is archived or deleted. 

Developed by TJC Group, the Archiving Sessions Cockpit takes care of the repetitive and often tedious tasks involved with archiving, thereby reducing the risk of committing errors. 

• Schedule archiving runs in synch with the IT schedule and business calendars.
• Manage jobs and archiving sessions until completion.
• Automatic recovery & restart of a session in case of interruption.
• Manage detailed archiving variants allowing fine archiving granularity (e.g. by country, company group, division).
• Keep traceability logs 
• Automate data deletion to comply with GDPR as per the retention policy defined.

Find out how to keep data under control at htttps://www.tjc-group.com/sap-ilm-gpdr/